From first contact to ongoing monthly support — each stage is defined, documented, and followed consistently.
We understand the client's business, market, current accounting setup, service requirements, reporting needs, and key pain points.
We review transaction volume, bank accounts, invoices, payroll records, tax requirements, software access, historical records, and any accounting backlog.
We define the scope of work, responsibilities, timelines, monthly service fee, communication method, confidentiality terms, and agreed deliverables.
The client provides required documents, software access, bank statements, invoices, prior records, payroll summaries, and other relevant information. Access is controlled and used only for agreed services.
NAMA reviews the chart of accounts, opening balances, ledgers, reconciliations, document structure, pending issues, and reporting gaps.
Transactions are recorded, categorized, reconciled, reviewed, and organized according to the agreed monthly schedule.
The client receives financial reports, reconciliation summaries, pending matters, and management comments where required.
NAMA continues monthly support, document follow-up, tax calendar tracking, process improvement, clean-up work, and communication with the client.
Required documents depend on the scope of services and the client's existing accounting setup.
Business name, registration details, NTN/tax ID, and nature of business.
Previous year financial statements or management accounts, if available.
Bank statements for all active accounts covering the required service period.
Issued sales invoices, customer receipts, and related income documentation.
Received purchase invoices, supplier bills, and expense vouchers.
Employee salary sheets, pay slips, and payroll summaries.
NTN, STRN, prior tax filings, and correspondence with FBR or relevant authority where applicable.
Existing chart of accounts or ledger structure from current accounting software.
Login credentials or access to accounting software, where applicable and agreed.
Any existing bank reconciliation reports or outstanding reconciliation items.
List of required reports, reporting frequency, format preferences, and management needs.
Designated contact from the client side for queries, approvals, and document sharing.
NAMA can work within the client's existing accounting system or support setup on commonly used accounting platforms. We do not force unnecessary software migration unless it is required for better control, reporting, or scalability.
Including commonly used systems where integration with bookkeeping is relevant.
Commonly used systems such as those listed. Support scope is agreed per engagement.
Every engagement includes a clearly defined communication and access structure agreed during onboarding.
The client may provide access to existing software or portal. Access rights are agreed according to scope and used only for services covered under the engagement.
Documents may be shared through secure folders, email, client portal, or another agreed digital channel. The method is confirmed during onboarding.
A monthly communication schedule is agreed during onboarding. Open issues are tracked and shared with the client on a defined basis.
Reports are delivered according to agreed timelines — typically within an agreed number of working days following each month-end.
Sensitive financial data is handled with full professional care and confidentiality. Client information is not discussed, shared, or referenced outside of the engagement.
Open items, pending documents, and outstanding queries are tracked and communicated to the client at agreed intervals for timely resolution.
This workflow may be adjusted depending on the client's business size, software, reporting requirements, and service package.
Bank statements, invoices, receipts, payroll records, and any other source documents are collected from the client for the period.
All transactions for the period are entered into the accounting system accurately, with proper dates, references, and descriptions.
Transactions are categorized to correct accounts — income, expenses, assets, liabilities — and posted to the relevant ledgers.
All bank and credit card accounts are reconciled. Unmatched items are investigated and resolved before closing the month.
The period's entries and balances are reviewed. Misclassifications, missing entries, and open queries are identified and corrected.
Financial statements are generated — Profit & Loss, Balance Sheet, and Cash Flow — along with reconciliation summaries and management notes as agreed.
Reports are delivered to the client. Queries are addressed, pending items are communicated, and follow-up documents are requested for the next cycle.
A clear division of responsibilities is agreed and documented at the start of every engagement.
NAMA supports clients through three primary engagement models, each tailored to the client's situation and requirements.
For clients needing regular bookkeeping, reporting, tax compliance, and finance support on a structured monthly basis. Scope is defined and service runs on a recurring schedule.
For clients with delayed, incomplete, or disorganized records requiring correction and rebuilding. A defined clean-up scope is agreed before work begins.
For SMEs that want NAMA to handle the complete accounting process as an outsourced finance department — covering all accounting, reporting, and compliance functions.
Share your current accounting setup and service requirements. NAMA will review the scope and recommend a suitable support model.