Straight answers to the questions we hear most from US-based businesses and CPA firms considering outsourced bookkeeping.
Outsourced bookkeeping means a business hands its day-to-day transaction recording, categorisation, and reconciliation to an external bookkeeping provider instead of hiring an in-house bookkeeper. NAMA works inside your existing accounting software — QuickBooks, Xero, or another platform — records and categorises transactions throughout the month, reconciles your bank and credit card accounts, and delivers monthly financial statements, so your books stay current without you managing the process yourself.
Cost depends on transaction volume, number of accounts, and the scope of monthly reporting required. Outsourced bookkeeping is typically a fraction of the cost of a full-time in-house bookkeeper once salary, benefits, software, and training are factored in. NAMA agrees a clear monthly fee upfront after an initial consultation — no hidden charges once scope is defined.
Client financial data is handled with strict confidentiality. Software or portal access is limited to what is required for the agreed scope of services, and client information is not discussed, shared, or referenced outside of the engagement. Access arrangements are agreed with each client during onboarding.
NAMA works within QuickBooks Online, QuickBooks Desktop, Xero, and other commonly used platforms including Wave, FreshBooks, and Zoho Books. We work inside your existing software environment rather than requiring you to switch platforms.
Yes. NAMA's monthly deliverables and year-end packages are prepared to CPA-ready standards — reconciled accounts, organised supporting schedules, and documentation in the format your CPA or tax preparer expects. We focus on bookkeeping, accounting support, and CPA-ready reporting; licensed tax filing and tax advice remain with your CPA or tax preparer, and we structure your books to make that process straightforward for them.
An in-house bookkeeper is a direct hire — salary, benefits, software licensing, training, and management time all sit with the business. Outsourced bookkeeping delivers the same core function — accurate, current, reconciled books — through a defined monthly engagement, without the overhead of an additional employee, and with built-in coverage so the work continues without interruption.
Communication and document sharing schedules are agreed during onboarding to fit each client's working hours, typically through email and secure digital channels. Monthly deliverables run on a fixed schedule regardless of time zone, so reports and reconciliations arrive on time every month.
Typically: access to your accounting software or platform, recent bank and credit card statements, outstanding invoices and vendor bills, prior financial statements if available, and any existing chart of accounts. The exact list depends on your business and current bookkeeping state, and is confirmed during the initial consultation.
Monthly, as standard — a Profit & Loss statement, Balance Sheet, and Cash Flow statement delivered after each month's close, along with reconciliation summaries. Reporting frequency and format are agreed during onboarding and can be adjusted to your needs.
Yes. Clean-up and catch-up bookkeeping is a defined engagement type at NAMA — we review and correct existing records, reconcile prior periods, and rebuild your books to a current, accurate state before transitioning into ongoing monthly bookkeeping.
Onboarding typically runs alongside the first month of service — reviewing your current setup, confirming the chart of accounts, and establishing the reporting framework. Timeline depends on the state of existing records and is confirmed after the initial consultation.
Contact NAMA directly to discuss your specific bookkeeping requirements.